Every shipment needs a customs invoice for the shipping bill and a commercial invoice for your buyer and bank. Expodite keeps the two in step, records every difference, and locks the invoice once the shipping bill is filed.
| Invoice | Buyer | Date | Amount | Realised | Status |
|---|---|---|---|---|---|
| EXP/26-27/0140 | Nordhafen Naturkost GmbH | 5 Jul 2026 | USD 48,600.00 | 41.2% | Part realised |
| EXP/26-27/0142 | Nordhafen Naturkost GmbH | 18 Sep 2026 | USD 31,250.00 | 0% | Filed |
The commercial invoice comes from the same shipment data as the customs invoice. Nobody in finance creates invoices by hand.
Correct the invoice until the shipping bill is filed. After that it is locked, so the invoice your buyer holds matches what customs holds.
Claims and corrections go through credit or debit notes. Email the invoice to your buyer from Expodite and keep the exact copy sent.
Any change to the commercial invoice is recorded with who made it and when. The figures customs cares about stay in line with the customs invoice. Differences like these hold up refunds and eBRCs, so you see them early.
Quality claims, short shipments and rate corrections are handled with a credit or debit note against the filed invoice, each with a reason. A separate register shows what was credited, what was debited and the net effect.
Each invoice states how the export is taxed, and your LUT and GSTIN print on your documents for each location. If the CHA's checklist says something different, Expodite warns you before it causes a GSTR-1 mismatch.
See where each invoice stands, with overdue money at the top. Samples and free-of-cost exports are marked as zero value, so nobody chases money that is not owed.
“Expodite gets our nutraceutical export documents ready in minutes, and has saved us a lot of time and effort while ensuring accuracy.”
The customs invoice supports the shipping bill. The commercial invoice goes to your buyer and their bank. Expodite keeps them in step and records every difference.
Once the shipping bill is filed, the invoice is locked. Later changes are made with credit or debit notes, each with a reason and a PDF.
It is never deleted. The number stays in the register, marked cancelled, with the reason you gave.
Yes. Email the commercial invoice from Expodite. The exact copy sent is kept on record.
Mark them as zero value. The customs value is still shown, but nobody is asked to chase payment or an eBRC.
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